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FOR INDEPENDENT HAIR SALONS

Built for the chair.

The AI receptionist and business OS made for 1–4 chair hair salons. It answers the phone while you're mid-foil, books color clients with deposits, remembers every formula you've ever mixed, and closes the books so you can close the laptop.

Used by independent stylists · 15-minute setup · No long-term contracts

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Incoming call...

"Hi, I'd like to book a balayage for Saturday..."

AI

Booking appointment...

SaturdayMar 15

10:00 AM - Color

1:00 PM - Cut

2:30 PM - Balayage (New)

$2,100

avg. missed-call revenue recovered per hair salon, per month (color clients are high-ticket)

6x

rebook rate lift from automatic 6-week rebook SMS

0

formulas you'll ever lose again

The phone rings on foil #24. You know how this ends.

You're three highlights deep, hands in gloves, bleach processing, timer running. The phone rings. It goes to voicemail. By the time you wash her out, dry her off, and check the message, that new client already booked down the street.

Across the average 2-chair hair salon, that happens 8 to 15 times a week. Color clients spend $180–$350 a visit. One miss is a $200 walk-out. Fifteen misses is a car payment.

And that's just the phone. Color formulas on sticky notes. Rebook reminders that never go out. Commission math you do on a calculator app at 11pm. Sunday receipt piles. Instagram posts you meant to write on Tuesday.

Built by software people who understood all of this from talking to real stylists. SalonSub AI is what they built.

THE PHONE

Answers every call. Books every color.

Mid-color clients hate interruptions. New color clients hate voicemail. Our AI answers in one ring, in your salon's voice, and books the appointment before the toner sets — with a deposit to lock the chair.

  • Books color, cuts, blowouts, and consults against your live calendar
  • Takes a deposit on high-ticket services to stop no-shows
  • Knows your service menu and quotes prices if you let it

Feature illustration

THE FORMULA BOOK

Every formula. Every client. Forever.

The reason most salons switch from Square is this feature. Log the formula at checkout in 10 seconds: brand, levels, developer, process time, result. Next visit, it's right there — one tap to reuse, edit, or flag a change. No more sticky notes, no more "what did we do last time?"

  • Mix ratios, developer volumes, processing times, and result notes
  • Photo attachment per formula (wet result and dry result)
  • Formula recall across stylists when a client switches chairs
  • Flag corrections, chemical sensitivities, and banned ingredients per client

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THE GALLERY

Your portfolio, on tap.

Snap the before. Snap the after. Client signs consent on her phone. It's all on her profile for you and on your gallery for marketing — with consent you can actually prove if Instagram ever asks.

  • Client signs consent digitally, stored as PDF
  • Watermarked exports for social posting
  • Auto-organized by service type and date

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THE ROUTINE

Color clients rebook. If you remind them.

Six weeks after every color service, she gets an SMS: "Hi Jen, it's Salon Name — your roots are ready for a touch-up. Tap to book your next 6N appointment." One tap. Booked. You didn't lift a finger.

  • Automatic 4/6/8-week rebook SMS (configurable per service)
  • Waitlist that auto-fills cancellations
  • Birthday, holiday, and win-back campaigns preset for hair

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THE TAP

30-second checkout. Commission calculated.

Tap-to-pay on a Stripe reader smaller than your brush holder. Tip prompts built in. Commission splits — flat %, tiered, or assistant tip-outs — calculated the second the card clears. Monthly commission statements generate themselves.

  • Stripe Terminal reader with tip prompts
  • Commission splits: flat, tiered, assistant tip-outs
  • Auto-generated 1099-ready monthly commission statements for each stylist

Feature illustration

THE CABINET

Know what's in the cabinet. Before it's empty.

Link a color service to the tubes and developer it consumes. Every service auto-decrements your back-bar. Low on 6N? You get an alert before your 9am color client walks in and you're fishing through the empty box.

  • Auto-decrement back-bar products per service
  • Par-level alerts for color, toner, developer, and retail
  • One-tap purchase orders to your distributor

Feature illustration

THE LEDGER

Close the books in 30 minutes. Not 3 hours.

Snap a receipt from the beauty supply. We extract the vendor, amount, and category. Your P&L updates live. At tax time, everything is Schedule C-ready for your accountant — or for you, if you DIY.

  • Receipt photo → expense entry in 2 taps
  • Revenue by service, stylist, and product
  • QuickBooks-compatible exports, no lock-in

Feature illustration

The details only hair people notice.

Processing timers built into the appointment screen — bleach, toner, perm — alarm sounds when it's time to check
Chemical sensitivity flags surface on the client profile the second you open it
Color correction workflow with multi-stage notes and before/between/after photos
Toner and glaze tracked separately from primary color formula
Extension and relaxer add-ons as line items on the appointment
Consultation appointments as a distinct service type with their own deposit logic
Assistant tip-outs on double-booked days, auto-calculated
Station/chair assignment for multi-stylist days
Retail commission tracked separately from service commission
Trichology and scalp notes on the client profile

You've probably tried the alternatives.

Square Appointments

What you'll miss

Nothing. Square was never built for hair.

What you'll gain

Color formula history, AI phone, commission math, back-bar inventory

Vagaro

What you'll miss

A dated UI and a long feature list you never used

What you'll gain

An app designed for one hand, not ten menus deep

GlossGenius

What you'll miss

A pretty interface

What you'll gain

An AI that actually answers the phone, and real inventory tracking

Paper + Google Calendar

What you'll miss

The smell of the formula binder

What you'll gain

Everything — plus your evenings back

We'll move you over in the first week. Your clients, your services, your history — imported, no charge.

From the chair.

"Three new color clients in the first weekend. The AI booked them while I was doing a balayage. That's it — I'm never going back."

Maya Ellison

The Copper Room, Austin TX

"I had 12 years of color formulas in a spiral notebook. We scanned it in week one. Now when Linda sits down, her 7NN with 20 vol comes up on my phone before I even pick up the bowl."

Taylor Monroe

Root Studio, Charlotte NC

"My commission statements used to take me a full Sunday. Now they show up in my email on the 1st. My two stylists think I hired a bookkeeper."

Alex Navarro

Hue & Horn, Denver CO

One plan. Pays for itself in one color client.

Everything included. Start solo, add operators as you grow — no new tier, no sales call.

Sub

Everything you need to run the chair.

$33 / month

Billed annually · Save 15%

+ $13/month per additional operator

30 days free
  • AI receptionist, online booking, and payments
  • Unlimited appointments
  • Color formula history
  • Back-bar inventory tracking
  • Service notes and treatment history
  • Before/after photo galleries
  • Commission tracking and tip-outs
  • Daily social content generator
  • Review request automation
  • Gift cards, memberships, loyalty
  • Email and SMS campaigns
Start 30-day free trial

Card processing: Stripe's standard rates — 2.9% + $0.30 online, 2.7% + $0.05 in-person. We don't mark it up. Ever.

Hardware: The Stripe Terminal reader is a one-time pass-through cost. $59 for the Bluetooth reader, $349 for the standalone.

30 days free. Cancel anytime.

Straight answers, no fluff.

Yes. Structured fields for brand, level, tone, developer volume, process time, mixing ratio, and result notes. Plus free-text for anything custom and a photo attachment for wet and dry results. Formulas are versioned per visit, so you can see the whole history on one screen.

You choose. By default, every stylist sees every client's history (so you can cover for each other). Owner can lock down per-stylist access if you prefer.

Color correction is a dedicated service type with multi-stage support: consultation, stage 1, stage 2, blending, glaze. All notes, photos, and formulas chain together so you (or the next stylist) can pick it up exactly where the last one left off.

Yes. All chemical services have their own fields for product, pH, process time, neutralizer, and post-service care notes. Chemical-sensitivity flags surface on the client profile every time you open it.

Yes — flat %, tiered (e.g., 45% under $2k/week, 50% over), or booth rent. Retail commission is tracked separately from service. Tip-outs for assistants are auto-split. Monthly statements go out as PDFs on the 1st, ready for them to give to their accountant.

No. Link each color service to the products it consumes (e.g., "Root Retouch" = 1 tube 6N + 60ml 20-vol developer). The system decrements your back-bar automatically every time you check a client out. You only intervene when something's off.

Yes — and it sounds like your studio, not a generic robot. During setup, you pick a voice, a greeting, and how it should describe your services. Most clients can't tell it's AI. The ones who figure it out are usually impressed.

You decide. The AI can transfer to your cell, take a message, send you an SMS summary, or offer to text a booking link. You're in control of every escape hatch.

No. Keep your existing number. We forward calls from your number to the AI in seconds. You can turn forwarding on and off from your phone — answer calls yourself when you're free, let the AI handle them when you're not.

You are live in 15 minutes. You enter your services, connect Google Calendar, upload 10 photos, and forward your number.

Yes. It's a free service. If you're on Square, Vagaro, Fresha, or GlossGenius, our team will import them free for your clients, services, and appointment history.

Export everything — clients, appointments, financials — to CSV with one click. No lock-in, no fees, no guilt trip. We earn your business every month.

No. You pay Stripe's published rates directly. We make money on software, not on your sales.

Beauty services aren't covered by HIPAA, but we treat client data like it is. All data is encrypted at rest and in transit, hosted in US data centers, and scoped per studio — no one at another studio, or at SalonSub, can see your book. SOC 2 Type II is in progress.

We support Stripe Terminal (recommended) and Square Terminal. If you already have a Square reader, keep it — we integrate with Square's Connect API for in-person payments. Online payments always run on Stripe for reconciliation.

Yes. Each operator can be set to commission-split (configurable %, optionally tiered) or flat booth rent. Monthly commission statements are generated automatically as PDFs.

Not in v1. But we are happy to implement it for you. SalonSub AI is built and priced for single-location 1–4 chair studios. If you're multi-location, contact us.

Not yet, and it's deliberate. We generate three platform-tuned posts every morning with images and captions, and you copy-paste them yourself. It's a 90-second task that avoids Instagram API rule changes breaking your marketing overnight. Auto-posting is on the roadmap when Meta's API becomes dependable.

No. Trial is free. First month is the first month. Hardware is the only one-time cost, and only if you want in-person card-present payments.

Month-to-month. Cancel anytime in the app, no email required.

Your next color client is on the phone.

Start your free 30-day trial. We'll forward your number, import your clients, and have the AI answering by the end of the week.

Start 30-day free trial