FOR WELLNESS PROVIDERS
Built for the practice.
The AI receptionist and business OS for massage therapists, acupuncturists, reiki and energy workers, sound healers, and holistic studios. It answers the phone during a session, books packages and intro offers, tracks intake and contraindications, and runs the business side that took you away from the work.
Used by solo wellness practitioners · 15-minute setup · No long-term contracts
Click Play to Watch Informational Video
"Hi, I'd like to book a balayage for Saturday..."
Booking appointment...
10:00 AM - Color
1:00 PM - Cut
2:30 PM - Balayage (New)
$1,800
avg. missed-call revenue recovered per practice, per month
4x
rebook rate lift from automatic package and series reminders
100%
of intake, consent, and contraindications captured before the first session
You can't pick up mid-session.
Hands on the client, music low, timer running, the phone ringing in the other room. Voicemail picks up. A new 90-minute deep-tissue booking — a $150 intake plus a potential package — is gone.
For most solo practices, that's 5–10 missed inquiries a week. Packages and memberships compound. A missed inquiry is rarely a single session lost — it's a relationship that never started.
Meanwhile: intake on paper, contraindications on a clipboard, rebooks you meant to text, tax time in a shoebox.
SalonSub AI picks up the slack. All of it.
Answers every call. Books every session.
The AI picks up in one ring, in your practice's voice. It books 60/75/90 minute sessions, intro offers, packages, and membership consults — and can take a deposit on new-client visits.
- Books massage, acupuncture, energy work, sound, and package consults
- Deposits on new-client and longer sessions
- Sends you a transcript and summary of every call
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Intake, consent, contraindications. Before she arrives.
New clients fill out intake on their phone before they walk in. Recent surgery? Pregnancy trimester? Blood thinners? It's flagged on the profile before you greet them. Consent stored as PDF.
- Digital intake, consent, and contraindication screening
- Medical history, meds, and sensitivity flags on every profile
- Auto-sent pre-session prep and post-session aftercare SMS
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Packages and memberships that rebook themselves.
Package sessions count down automatically. Membership clients are booked on their cadence. Series reminders go out on their own. You focus on the table — the software handles the calendar.
- Package session counters per client, auto-decremented
- Monthly memberships via Stripe, auto-recharged
- 4/6/8-week series reminders with session-by-session notes
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SOAP-style notes. Right where you left off.
Subjective, objective, assessment, plan. Or your own template. Last session's notes surface the second you open today's. You walk in already knowing where the tension was, what worked, and what you planned for today.
- Session notes per visit with SOAP or custom templates
- Goal tracking across a treatment arc
- Optional photo attachment per session with consent
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30-second checkout. Tips, packages, and gift cards.
Tap-to-pay on a Stripe reader with tip prompts. Packages and gift cards apply at the register. Membership billing auto-charges monthly. Receipts emailed, bookkeeping done.
- Stripe Terminal reader with tip prompts
- Package redemption and gift-card scanning at checkout
- Auto-generated 1099-ready monthly statements
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From the practice.
"I was losing two or three new-client inquiries a week to voicemail. The AI has booked every single one since we started. Night and day."
Eliza Rivers
Still Point Bodywork, Portland OR
"Digital intake got my clients in the room faster and got me the information I actually need before the first touch."
Daniel Cohen
Cedar & Stone Wellness, Boulder CO
"Memberships used to be a mess to track. Now they run themselves, and my retention is the best it's ever been."
Lauren Fox
Resonance Sound Healing, Asheville NC
Pricing that pays for itself in one package.
Every plan includes the AI receptionist, online booking, payments, and digital intake. One missed new-client inquiry costs more than a month of software.
Sub
Everything you need to run the studio.
Limited-time show pricing · Billed annually
+ $13/month per additional operator
- AI receptionist, online booking, and payments
- Unlimited appointments
- Service notes and treatment history
- Before/after photo galleries
- Commission tracking and tip-outs
- Daily social content generator
- Review request automation
- Gift cards, memberships, loyalty
- Email and SMS campaigns
Card processing: Stripe's standard rates — 2.9% + $0.30 online, 2.7% + $0.05 in-person. We don't mark it up. Ever.
Hardware: The Stripe Terminal reader is a one-time pass-through cost. $59 for the Bluetooth reader, $349 for the standalone.
Straight answers, no fluff.
Yes — and it sounds like your studio, not a generic robot. During setup, you pick a voice, a greeting, and how it should describe your services. Most clients can't tell it's AI. The ones who figure it out are usually impressed.
You decide. The AI can transfer to your cell, take a message, send you an SMS summary, or offer to text a booking link. You're in control of every escape hatch.
No. Keep your existing number. We forward calls from your number to the AI in seconds. You can turn forwarding on and off from your phone — answer calls yourself when you're free, let the AI handle them when you're not.
You are live in 15 minutes. You enter your services, connect Google Calendar, upload 10 photos, and forward your number.
Yes. It's a free service. If you're on Square, Vagaro, Fresha, or GlossGenius, our team will import them free for your clients, services, and appointment history.
Export everything — clients, appointments, financials — to CSV with one click. No lock-in, no fees, no guilt trip. We earn your business every month.
No. You pay Stripe's published rates directly. We make money on software, not on your sales.
Beauty services aren't covered by HIPAA, but we treat client data like it is. All data is encrypted at rest and in transit, hosted in US data centers, and scoped per studio — no one at another studio, or at SalonSub, can see your book. SOC 2 Type II is in progress.
We support Stripe Terminal (recommended) and Square Terminal. If you already have a Square reader, keep it — we integrate with Square's Connect API for in-person payments. Online payments always run on Stripe for reconciliation.
Yes. Each operator can be set to commission-split (configurable %, optionally tiered) or flat booth rent. Monthly commission statements are generated automatically as PDFs.
Not in v1. But we are happy to implement it for you. SalonSub AI is built and priced for single-location 1–4 chair studios. If you're multi-location, contact us.
Not yet, and it's deliberate. We generate three platform-tuned posts every morning with images and captions, and you copy-paste them yourself. It's a 90-second task that avoids Instagram API rule changes breaking your marketing overnight. Auto-posting is on the roadmap when Meta's API becomes dependable.
No. Trial is free. First month is the first month. Hardware is the only one-time cost, and only if you want in-person card-present payments.
Month-to-month. Cancel anytime in the app, no email required.
Your next client is on the phone.
Start your free 30-day trial. We'll forward your number, import your clients, and have the AI answering by the end of the week.
Start 30-day free trial